TEFAP for food pantries
TEFAP check-in software
that keeps eligibility simple
GivBase is free check-in software for food pantries that distribute TEFAP. The applicant reads the TEFAP Self-Declaration Receipt and confirms out loud that they live in your state and their household qualifies, and every visit records whether it was TEFAP-eligible — so your records are ready when your food bank or state agency asks.
TEFAP intake, the way your food bank describes it
Register the head of household, have them confirm eligibility, and serve them according to the outcome — with nothing extra required.
Applicant self-declaration
The applicant reads the TEFAP Self-Declaration Receipt and confirms out loud that they live in your state and their household qualifies. Staff record the answer — no income amounts are asked for or shown.
A clear Yes or No
If a household doesn’t confirm eligibility, they can still be registered. GivBase explains they can receive all food except TEFAP food, and records the visit accordingly.
Only what’s required
Name, town, and household size. Age, gender, income ranges, and program enrollment are optional questions your pantry can ask if it needs them.
Re-confirmed when guidelines change
When new income guidelines take effect, returning clients are asked to confirm again at their next visit.
Works with your state’s Self-Declaration Receipt
The applicant reads your state’s TEFAP Self-Declaration Receipt and confirms out loud whether their household qualifies. GivBase records the answer — no income amounts are entered or shown.
No numbers to manage
The receipt your food bank provides carries the current income guidelines, so there’s nothing to keep up to date in GivBase.
Correct wording for your state
Residency statements use your state’s name, and in states where enrolling in programs like SNAP doesn’t make a household automatically eligible, GivBase asks about income only.
Any U.S. state
Set your state once during setup; everything else works the same everywhere.
Records ready for review
Eligibility on every visit
Each check-in records whether the household was TEFAP-eligible that day, so you can show who received TEFAP food.
One-click reports
Monthly and yearly reports with households and individuals served, plus an Excel export that includes TEFAP attestations and who recorded each one.
Visit history and frequency limits
See when each household last visited and set how often they can receive food.
Private by design
Phone numbers are encrypted, dates of birth are never stored, and each pantry’s data is kept separate from every other pantry.
Frequently asked questions
Is GivBase free for TEFAP pantries?
Yes. GivBase is free for qualifying 501(c)(3) organizations. Optional text messaging to clients uses prepaid credits.
Does GivBase replace my state agency’s TEFAP forms?
GivBase records each applicant’s self-declaration and the eligibility outcome of every visit. Your state agency and food bank set the requirements, so follow their guidance on which paper forms or receipts to keep.
Which states does GivBase support?
Any U.S. state. Set your state during setup and the residency wording matches it. Income guidelines come from the Self-Declaration Receipt your food bank provides.
Do clients have to give their age, gender, or income amount?
No. For TEFAP, the household reads the Self-Declaration Receipt and confirms out loud that they qualify. Age, gender, income ranges, and program enrollment are optional questions.
What happens if a household is not TEFAP-eligible?
They can still be registered and served. GivBase notes that they can receive all food except TEFAP food, and records the visit as not TEFAP-eligible.
Can volunteers use it?
Yes. Volunteers check people in by client number or name from any phone, tablet, or computer. Admins control settings, reports, and client records.
Simplify TEFAP at your pantry
Set up in minutes. Free for qualifying 501(c)(3) organizations — no credit card, no contract.
Start free